SC+-+Finance+and+HR


 * Finance & HR **


 * ==Meeting Date== || ==Meeting Notes== ||
 * **Wednesday 14th February 2018** ||  ||
 * Agenda || [[file:Agenda F&HR 14.2.18.doc]] ||
 * Minutes of last Meeting || [[file:Minutes of Finance and HR 5 12 2017.doc]] ||
 * Trusts & Foundation Income || [[file:Active Trusts and Foundation Income 7.2.18.pdf]] ||
 * Budget Planning || [[file:Budget Planning Working Paper Feb18.doc]] ||
 * Income Generation || [[file:Income Generation Update July17-Feb18 F&HR.docm]] ||
 * January Accounts Summary Sheet || [[file:Summary Sheet - January.xls]] ||
 * January Funds Report || [[file:Copy of Funds Report January 2018.xlsx]] ||
 * Balance Sheet || [[file:Balance Sheet.pdf]] ||
 * January Profit & Loss || [[file:Whole Farm Profit and Loss.pdf]] ||
 * Budget Projected End of Year Balance || [[file:Organisational Budget 2017-18 Projected EoY Balance 8.2.18.pdf]] ||
 * Working Budget || [[file:Organisational Working Budget 2018-19 08.02.18.pdf]] ||
 * Profit & Loss Projected End of Year Balance || [[file:Profit and Loss 2017-18 Projected EoY Balance 7.2.18.pdf]] ||
 * Projected End of Year Balance || [[file:Projected End of Year Balance Report Feb18.doc]] ||
 * Stewardship || [[file:Stewardship 7.2.18.pdf]] ||
 * Risk Register || [[file:STRATEGIC RISK REGISTER April 2017 Updated 05.02.18.pdf]] ||
 * Prop Place Business Plan || [[file:SWCF Propagation Place Business Plan and RA 2018-2021 08.02.18.doc]] ||
 * **Tuesday 5th December 2017** ||  ||
 * Minutes of Meeting 2/12/17 || [[file:Minutes of Finance and HR 5 12 2017.doc]] ||
 * Agenda || [[file:Agenda of Finance and HR 5.12.2017.doc]] ||
 * Balance Sheet || [[file:Balance Sheet.pdf]] ||
 * Summer Fair Report || [[file:Board Report - Farm Summer Fair - 2017 Evaluation and Future.docx]] ||
 * Funds Report || [[file:Copy of Funds Report October 2017.xlsx]] ||
 * Income Generation || [[file:Income Generation Update July - November 2017.pdf]] ||
 * Minutes of last Meeting || [[file:Minutes of Finance and HR 26 9 2017 (2).docm]] ||
 * Monitoring Procedures || [[file:Monitoring Procedures.pdf]] ||
 * Op Manager Maternity Cover || [[file:Operational Manager Maternity Cover Dec 2017.doc]] ||
 * Organisation Structure Final || [[file:Organisational Structure 2017 FINAL.pdf]] ||
 * Profit & Loss || [[file:Profit and Loss for Whole Farm.pdf]] ||
 * Site & Room Hire Consultation || [[file:Site and Room Hire consultation findings and policy proposals Nov 17.docx]] ||
 * || [[file:Staff structure option 2 Dec 17.pdf]] ||
 * || [[file:Staff structure option 3 Dec 17.pdf]] ||
 * || [[file:Staff structure option 4 Dec 17.pdf]] ||
 * Stewardship Fundraising || [[file:Stewardship fundraising 27.11.2017.pdf]] ||
 * Risk Register || [[file:STRATEGIC RISK REGISTER April 2017 Updated 28.11.17.pdf]] ||
 * Accounts Summary Sheet || [[file:Summary Sheet - October.xls]] ||
 * Data Protection || [[file:SWCF Data Protection Policy.docx]] ||
 * Harrassment & Bullying || [[file:SWCF Harassment and Bullying.doc]] ||
 * Operational Plan || [[file:SWCF Operational Plan 2017-18 Final.pdf]] ||
 * Business Plan || [[file:SWCF Propagation Place Business Plan 2018 - 2021 v5 28 11 17.docx]] ||
 * **Wednesday** **26th September 2017** ||  ||
 * Agenda || [[file:Agenda of Finance and HR 26.9.2017.doc]] ||
 * Minutes of Meeting || [[file:Minutes of Finance and HR 26 9 2017 (2).doc]] ||
 * Previous Minutes || [[file:Minutes of Finance and HR 14 6 2017.doc]] ||
 * Income Generation || [[file:Income Generation Update June-September 2017.doc]] ||
 * **Wednesday 14th June 2017** ||  ||
 * Agenda || [[file:Agenda of Finance and HR 14.6.2017.doc]] ||
 * Trust & Foundation || [[file:Active Trust and Foundation Income 8.6.2017.pdf]] ||
 * Apprenticeship Proposal || [[file:Apprenticeship Proposal 2017 Updated.docx]] ||
 * Minutes of Meeting || [[file:Minutes of Finance and HR 14 6 2017.doc]] ||
 * Monitoring Report || [[file:SWCF Monitoring and Evaluation Report 2015-16.doc]] ||
 * Operational Plan || [[file:SWCF Operational Plan 2017-18 Final.pdf]] ||
 * Volunteer Policy || [[file:SWCF Volunteer Policy Dec 2016.doc]] ||
 * **Wednesday 29th March 2017** ||  ||
 * Agenda || [[file:Agenda of Finance and HR 29.3.2017.doc]] ||
 * Minutes of Meeting 29th March 2017 || [[file:Minutes of Finance and HR 29.3.2017.doc]] ||
 * Active Trusts & Foundation Income || [[file:Active Trust and Foundation Grants 22.3.2017.pdf]] ||
 * End of Year Balance Report || [[file:Projected End of Year Balance Report February 2017.doc]] ||
 * Risk Register || [[file:STRATEGIC RISK REGISTER Jan 2017 Updated.pdf]] ||
 * Director Job Description || [[file:Director JDPS November 2015 (AS and LK review).doc]] ||
 * Staff Survey Actions || [[file:Staff Survey Report Actions and Recommendations 2017 Updated Open Version.doc]] ||
 * **Tuesday 17th January 2017** ||  ||
 * Agenda || [[file:Agenda of Finance and HR 17.1.2017.doc]] ||
 * Minutes of Meeting 17 January 2017 || [[file:Minutes of Finance and HR 17 1 2017KH.doc]] ||
 * Minutes of Previous Meeting || [[file:Minutes of Finance and HR 17.11.2016.doc]] ||
 * Active Trusts & Foundation Income || [[file:Active Trust and Foundation Income 9.1.2017.pdf]] ||
 * Bids Applied for & submitted || [[file:Bids Applied & to be submitted 9.1.2017.pdf]] ||
 * Projected end of year Balance Report || [[file:Projected End of Year Balance Report January 2017.doc]] ||
 * Profit & Loss || [[file:Profit and Loss for Whole Farm.pdf]] ||
 * Balance Sheet || [[file:Balance Sheet.pdf]] ||
 * Funds Report || [[file:Copy of Funds Report December 2016.xlsm]] ||
 * Staff Satisfaction Report Actions 2017 ||  ||
 * ==**Thursday 17th November**== ||  ||
 * Agenda || [[file:Agenda of Finance and HR 17.11.2016.doc]] ||
 * Minutes of this Meeting || [[file:Minutes of Finance and HR 17.11.2016.doc]] ||
 * Minutes of Previous Meeting || [[file:Minutes of Finance and HR 14.9.2016.doc]] ||
 * Active Trust & Foundation Income || [[file:Active Trust and Foundation Income 8.11.2016.pdf]] ||
 * Bids Applied For || [[file:Bids Applied & to be submitted.pdf]] ||
 * Summary of Accounts 30.9.2016 || [[file:Summary for Accounts ending 31.09.2016.pdf]] ||
 * Summary of Accounts 31.10.2016 || [[file:Summary for Accounts ending 31.10.2016.pdf]] ||
 * Acceptance of Gifts Policy || [[file:SWCF Refusal Acceptance of Gifts Donations Policy Review 23 2 2016.doc]] ||
 * Quality Assurance Policy || [[file:SWCF Quality Assurance Policy 1.3.2016.doc]] ||
 * Email, Internet Policy || [[file:SWCF Email, Internet and IT DRAFT Feb 2016.doc]] ||
 * Data Protection Policy || [[file:SWCF Data Protection Policy.docx]] ||
 * ==**Wednesday 14th September**== ||  ||
 * Minutes of this Meeting || [[file:Minutes of Finance and HR 14.9.2016.doc]] ||
 * Agenda || [[file:Agenda of Finance and HR 14.9.2016.doc]] ||
 * Minutes of Previous Meeting || [[file:Minutes of Finance and HR 28.6.2016 V2.doc]] ||
 * Financial Summary to 31st August 2016 || To Update 9.9.2016 ||
 * Profit and Loss || To Update 9.9.2016 ||
 * Funds Report || To Update 9.9.2016 ||
 * Active Trust & Foundation Income Report || [[file:Active Trust and Foundation Income 8.9.2016.pdf]] ||
 * Funds Outstanding – Applied Report || [[file:Funds Outstanding - Applied 8.9.2016.pdf]] ||
 * NJC Payscales 2016-18 || [[file:NJC_pay_scales_2016-18_original.pdf]] ||
 * Incremental Increase Report 2016-17 || [[file:Incremental Increase Report 8.9.2016.pdf]] ||
 * Maternity, Adoption and Paternity Leave and Pay Policy || [[file:SWCF Maternity, Adoption and Paternity Leave and Pay Policy DRAFT July 2016 v1.doc]] ||
 * IT Systems Email Internet - acceptable use Policy || [[file:SWCF IT Systems Email Internet - acceptable use Policy - DRAFT June 2016.doc]] ||
 * IT Systems Email Internet - acceptable use Policy || [[file:SWCF IT Systems Email Internet - acceptable use Policy - DRAFT June 2016.doc]] ||

||
 * ==Meeting Date== || ==Meeting Notes== ||
 * ==**Tuesday 28th June 2016**== ||  ||
 * Minutes of this Meeting || [[file:Minutes of Finance and HR 28.6.2016 V2.doc]] ||
 * Agenda || [[file:Agenda of Finance and HR 28.6.2016.doc]] ||
 * Minutes of Previous Meeting || [[file:Minutes of Finance and HR 16.3.2016.doc]] ||
 * Summary of Financial Accounts || [[file:SWCF Summary of financial accounts 2015-16.doc]] ||
 * Active Trusts Report || [[file:Active Trust and Foundations Report.pdf]] ||
 * Bids applied for & submitted || [[file:Bids Applied & to be submitted.pdf]] ||
 * Risk Register || [[file:Risk Register Finannce and Hr June 2016.pdf]] ||
 * ===**Wednesday 16th March 2016**=== ||  ||
 * Minutes of Meeting || [[file:Minutes of Finance and HR 16.3.2016.doc]] ||
 * Agenda || [[file:Agenda of Finance and HR 16.3.2016.doc]] ||
 * Minutes of Last Meeting || [[file:Minutes of Finance and HR 20 1 2016.doc]] ||
 * Risk Register || [[file:ORGANISATIONAL RISK REGISTER Jan 2016.pdf]] ||
 * Community Consultation || [[file:Farm Priorities and Annual Objectives 2016 -19.xlsx]]
 * Full consultation report (only read if time permits) || [[file:St Werburghs City Farm Stakeholder Consultation Final 070316.pdf]] ||
 * Organisational Structure || [[file:Organisational Structure 2016-17 DRAFT.pdf]] ||
 * Maternity Cover || [[file:Service Development Manager Maternity Cover Plan.pdf]] ||
 * Farm Profit & Loss || [[file:Profit and Loss for Whole Farm.pdf]] ||
 * Summary Sheet || [[file:Summary Sheet - February.xlsx]] ||
 * Active Trust & Foundations Overview || [[file:Active Trust and Foundations Overview 9.3.2016.pdf]] ||
 * Funds Applied Report || [[file:Funds Applied and future Submissions 9.3.2016.pdf]] ||
 * Connection Centre Report || [[file:Connection Centre Report 07.03.2016.pdf]] ||
 * Policy Review ||  ||


 * ==Meeting Date== || ==Meeting Notes== ||
 * ===**Wednesday 20th January 2016**=== ||  ||
 * Agenda || [[file:Agenda of Finance and HR 20.1.2016.doc]] ||
 * Minutes of Meeting ||  ||
 * Minutes of Last Meeting || [[file:Minutes of Finance and HR 18 Nov 2015.doc]] ||
 * Risk Register || [[file:ORGANISATIONAL RISK REGISTER Jan 2016.pdf]] ||
 * Farm Profit & Loss || [[file:Profit and Loss for Whole Farm.pdf]] ||
 * Summary Sheet || [[file:Summary Sheet - December.xlsx]] ||
 * Active Trust & Foundations Overview || [[file:Active Trust and Foundations Overview 13.1.2016.pdf]] ||
 * Funds Applied Report || [[file:Funds Applied and future Submissions 13.1.2016.pdf]] ||
 * Policy Review || [[file:SWCF Rest Breaks Policy Jan 2016.doc]] ||
 * || [[file:SWCF Expenses Policy Review 24.9.2015.doc]] ||
 * || [[file:SWCF Information Sharing and Confidentiality Policy.doc]] ||
 * || [[file:SWCF Information Sharing and Confidentiality Policy.doc]] ||

|| || ||
 * ==Meeting Date== || ==Meeting Notes== ||
 * ===**Wednesday 18th Nov 2015**=== ||  ||
 * Agenda || [[file:Agenda of Finance and HR 18.11.2015.doc]] ||
 * Minutes of Meeting || [[file:Minutes of Finance and HR 18 Nov 2015.doc]] ||
 * Minutes of Last Meeting || [[file:Minutes of Finance and HR 2.9.2015.doc]] ||
 * Funding || [[file:Funds Applied Funds Recieved Summary 30.10.2015.pdf]] ||
 * Risk Register || [[file:ORGANISATIONAL RISK REGISTER 30.10.15.pdf]] ||
 * Pensions || [[file:Farm Pension Provision.doc]] ||
 * Farm Profit & Loss || [[file:Profit and Loss for Whole Farm.pdf]] ||
 * Summary Sheet || [[file:Summary Sheet - 30th Sept 2015.pdf]] ||
 * Stewardship || [[file:Stewardship 2015 6.5.2015.pdf]] ||
 * Policy Review || [[file:SWCF Lunch Breaks Policy Oct 2015.doc]] ||
 * || [[file:SWCF Expenses Policy Review 24.9.2015.doc]] ||
 * || [[file:SWCF Information Sharing and Confidentiality Policy.doc]] ||
 * ===**Wednesday 2nd Sept 2015**=== ||  ||
 * Minutes of Meeting || [[file:Minutes of Finance and HR 2.9.2015.doc]] ||
 * ** Wednesday 1st July 2015 ** ||
 * Agenda || [[file:Agenda of Finance and HR 1.7.2015.doc]] ||
 * Minutes of last meeting || [[file:Minutes of Finance and HR 5.5.2015.doc]] ||
 * Organisational Risk Register || [[file:ORGANISATIONAL RISK REGISTER 26.6.2015 - Finance and Hr Risks to update.pdf]] ||
 * End of Year Accounts || [[file:DRAFT SWCF Account 2015.pdf]]
 * Reserves Policy || [[file:SWCF Reserves Policy 2015.doc]] ||
 * Budget 2015-16 || [[file:Budget 2015-16 8 5 2015 V3.pdf]] ||
 * Fundraising || [[file:Funding Grants Recieved and Applied 26.6.2015.pdf]] ||
 * Public Fundraising for Connection Centre || [[file:The Connection Centre Public Fundrasing Campaign 6.5.2015.doc]] ||
 * Community Fundraising || [[file:Community - Regular Giving.docx]]
 * Policy review || [[file:SWCF Information Sharing and Confidentiality Policy.doc]][[file:SWCF Safeguarding Child and Young People April 2015.doc]]

||
 * ==Meeting Date== || ==Meeting Notes== ||
 * **Tuesday 5th May 2015** || [[file:Agenda of Finance and HR 5.5.2015.doc]] ||
 * Minutes of last Meeting || [[file:Minutes of Finance and HR 2.3.2015.doc]] ||
 * Organizational Risk Register || [[file:ORGANISATIONAL RISK REGISTER 29.4.2015.pdf]] ||
 * Budget || [[file:SWCF Budget 2015-16.pdf]] ||
 * Project & Capital Funding || [[file:Funding Report (Project and Connection Centre Combined 29.4.2015).pdf]] ||
 * NJC Annual Increments || [[file:NJC Annual Increment Recommendations Report 29.4.2015.pdf]] ||
 * Connection Centre || [[file:The Connection Centre Public Fundrasing Campaign.doc]] ||
 * Financial Procedures Policy || [[file:SWCF Financial Procedures Feb 2015.doc]] ||
 * Safeguarding Policy || [[file:SWCF Safeguarding Baseline Standards Policy Jan 2015.doc]] ||
 * Smoking Policy || [[file:SWCF Smoking Policy DRAFT March 15.doc]] ||
 * **Monday 2nd March 2015** || [[file:Agenda of Finance and HR 2.3.2015.doc]] ||
 * C/C Funding Report || [[file:Connection Centre Funding Report 23.2.2015.pdf]] ||
 * Project Manager || [[file:Connection Centre Project Manager JD & PS 19.2.2015.doc]] ||
 * Food Strategy Report || [[file:Food Strategy Report 23.2.2015.doc]] ||
 * Miriam Bishop Report || available on request ||
 * Project Funding Report || [[file:Project Funding Report 23.5.2015.pdf]] ||
 * Management Risk Register || [[file:SWCF Management Risk Register in development.xls]] ||
 * Minutes of Previous Meeting || [[file:Minutes of Finance and HR 15 1 2015 .doc]] ||
 * **Thursday 15th January 2015** || [[file:Minutes of Finance and HR 15 1 2015 .doc]] ||
 * Connection Centre Funding Database || [[file:Connection Centre Funding database 12.1.2015.pdf]] ||
 * Trustfundraising Forecasts || [[file:SWCF Trustfundraising Forecasts 12.1.2015.pdf]] ||
 * Agenda || [[file:Agenda of Finance and HR 15.1.2015 V2.doc]] ||
 * ** Tuesday 28th November 2014 ** ||
 * Agenda || [[file:Agenda of Finance and HR 28.10.2014.doc]] ||
 * Minutes of last meeting || [[file:Minutes of Finance and HR 28.10.2014.doc]] ||
 * Management Accounts || Fiona to send directly ||
 * Trust Fundraising report 23.10.2014 || [[file:SWCF Trustfundraising Forecasts 23.10.2014.pdf]] ||
 * Connection Centre Fundraising report 23.10.2014 || [[file:Funding Database 2014 23.10.2014.pdf]] ||
 * Complaints Procedure || [[file:SWCF Complaints Procedure October 2014.doc]] ||
 * Sickness Absence Policy || [[file:SWCF Sickness absence reporting and sick pay policy 12 2 2014.doc]] ||
 * Staff Structure || [[file:Organisational Structure 23.10.2014.doc]] ||
 * Recruitment Timescale || [[file:SDM Recruitment.doc.docx]] ||
 * Site Development Manager JD/PS & Targets || [[file:Site Development Manager JD 18.8.2014KL V2.doc]][[file:Site Development Manager targets FINAL.doc]] ||
 * Services Development Manager JD/PS & targets || [[file:Services Development Manager JD 18.8.2014 V2.doc]]
 * Services Development Manager JD/PS & targets || [[file:Services Development Manager JD 18.8.2014 V2.doc]]


 * ==Meeting Date== || ==Meeting Notes== ||
 * ** Wednesday 3rd September 2014 ** ||
 * Agenda || [[file:Agenda of Finance and HR 3.9.2014.doc]] ||
 * Minutes of last meeting || [[file:Agenda of Finance and HR 3.9.2014.doc]] ||
 * Management Accounts || Fiona to send directly ||
 * Purchasing Policy || [[file:SWCF Purchasing Procedures July 2014.doc]] ||
 * Staff Structure || Sent directly ||


 * ==Meeting Date== || ==Meeting Notes== ||
 * ** Wednesday 2nd July, 6.30pm ** ||
 * Agenda || [[file:Agenda of Finance and HR 2.7.2014.doc]] ||
 * Minutes of last meeting || [[file:Minutes of Finance and HR 30.4.2014.doc]] ||
 * **Finances** ||  ||
 * End of Year Accounts || [[file:Agenda of Board Meeting 22.7.2014.doc]] ||
 * Reserves Policy || [[file:Minutes of Finance and HR 30.4.2014.doc]] ||


 * ==Meeting Date== || ==Meeting Notes== ||
 * **30th April 2014** ||  ||
 * Minutes of Meeting 30 April || [[file:Minutes of Finance and HR 30.4.2014.doc]] ||
 * Minutes of Meeting 6th March || [[file:Finance & HR Minutes 6.3.2014 KL.doc]] ||
 * Agenda || [[file:Agenda of Finance and HR 30.4.2014.doc]] ||
 * Cryptosporidium

HSE reported incident document

Lamb Rearing RA

Lamb Rearing Procedures || || || ||
 * **Finances** ||  ||
 * Management Accounts || [[file:Summary Sheet for St Werburghs City Farm Accounts for Month Ending 31st March 2014.doc]]
 * **Personnel** ||  ||
 * Staff Handbook DRAFT || [[file:SWCF Staff Handbook 13.2.2014.doc]] ||
 * Staff Structure || [[file:Full Organisational Structure 2014-15.pdf]]

||  || ||   ||
 * ==Meeting Date== || ==Meeting Notes== ||  ||
 * **6th March 2014** ||  ||   ||
 * **Finances** ||  ||   ||
 * Minutes of Meeting 6th March || [[file:Finance & HR Minutes 6.3.2014 KL.doc]] ||  ||
 * Management Accounts || [[file:Balance Sheet.pdf]]
 * Draft Budget 2014 -15 & Staffing breakdown || [[file:SWCF Budget 2014-15 25.2.2014.pdf]] ||  ||
 * Staffing Breakdown || [[file:SWCF Staff Breakdown 2014-15 25.2.2014.pdf]] ||  ||
 * Breakdown of Expenditure 2012-14 || [[file:Breakdown of Expenditure 2012-14.pdf]] ||  ||
 * **Fundraising** ||  ||   ||
 * Objectives || [[file:SWCF Taregt Setting EB.rtf]] ||  ||
 * SWCF Trust Fundraising Forecasts 2014 || [[file:SWCF Trustfundraising Forecasts Feb 2014.pdf]] ||  ||
 * Capital Campaign Funding report || [[file:Funding Database 2014 26.2.2014.pdf]] ||  ||
 * **Personnel** ||  ||   ||
 * Supported Training Project report || [[file:Supported Training Project Proposal.doc]] ||  ||
 * Annual increments report || [[file:Annual Increment Report 19.2.2014.pdf]] ||  ||
 * Disciplinary Policy || [[file:SWCF Discplinary Policy and Procedure.doc]] ||  ||
 * Grievances Policy || [[file:SWCF Grievance Procedures DRAFT 12.2.2014.doc]] ||  ||
 * 23rd January 2014 || [[file:Finance & HR Minutes 23.1.2014.doc]] ||  ||
 * 27th November 2013 || [[file:Finance & HR Minutes 27th November 2013.doc]] ||  ||
 * 6th November 2013 || [[file:Minutes of Finance & HR 6th November 2013.doc]] ||  ||
 * 2nd September 2013 || [[file:Finance HR Minutes 2nd September 2013 V2.doc]] ||  ||
 * 10th June 2013 || [[file:Finance & HR Minutes 10th June 2013.doc]] ||  ||
 * 30th April 2013 || [[file:Finance & HR Minutes 30th April 2013.doc]] ||  ||
 * Budget || [[file:SWCF Budget 2013-14 FINAL.pdf]] ||  ||
 * Funding report || [[file:FUNDING APPLICATIONS DATABASE April report.pdf]] ||  ||
 * Appraisal Papers || [[file:LT Annual Apprisal Form 2013.doc]]
 * Appraisal Papers || [[file:LT Annual Apprisal Form 2013.doc]]
 * 5th March 2013 || [[file:Minutes of Finance & HR 5th March 2013.doc]] ||  ||
 * 9th January 2013 || [[file:Finance & HR Notes 9th Jan 2013.doc]] ||  ||
 * 5th December 2012 || [[file:Finance & HR Notes 5th Dec 2012.doc]] ||  ||
 * 23rd August 2012 || [[file:Finance & HR Notes 23rd Aug 2012.doc]] ||  ||
 * 28th June 2012 || [[file:SWCF Account 2012.pdf]]





||  ||
 * 10th April 2012 || [[file:Finance & HR Notes 10th April 2012.doc]] ||  ||
 * 5th March 2012 || [[file:Finance & HR Notes 5th Mrch 2012.doc]] ||  ||
 * 5th December 2011 || [[file:Finance & HR Notes 5th December 2011.doc]] ||  ||
 * 5th October 2011 || [[file:Finance & HR Notes 5th October 2011.doc]] ||  ||
 * ToR || [[file:Finance & HR Committee ToR.doc]] ||  ||


 * Terms of Reference **

The Finance and HR Committee is a sub-committee of the St Werburghs City Farm Board of Trustees

The Committee will have a minimum of four members. The Director and Treasurer plus at least two others to be made up of trustees and staff, plus any co-opted members as required. Co-opted members shall not outnumber staff and trustees. The Chair of the Committee will be elected for a period of 12 months
 * Membership **

There must be at least one member of staff and two trustees at each meeting. The Treasurer and the Director will normally be required to attend all meetings of the Committee. Other staff, at the Committee’s discretion, will be invited to attend meetings as required. This is particularly important where specific projects are being discussed. If meetings take place outside of normal working hours invited staff will be able to claim TOIL for the hours attended
 * Staff and Trustee Attendance **

It is considered good practice to have people co-opted from outside the Farm. Ideally a co-opted member should have relevant experience. Occasionally professional opinion may be sought; e.g. the Accountant or Auditor could be asked to attend
 * Co-opted Members **

Ideally meetings should be scheduled for the month after each quarter of the financial year and a few weeks in advance of the next full BOT: viz. End of July, October, January and April. The use of emails can be used for quick decision-making and discussion on some issues. We can also use audio and video tele-conferencing and Skype
 * Frequency of Meetings **

The Committee shall ensure that meetings are recorded and notes and recommendations are presented to the next full Board meeting by a Committee member, usually the Treasurer
 * Record of Meetings **

The Committee will focus on the following key areas of the Farm’s activities:
 * Functions of the Committee **


 * 1) Quarterly accounts
 * 2) Financial reports in relation to funding agreements
 * 3) Cash-flow analysis
 * 4) Preparation of the financial year-end audited accounts
 * 5) Employment Law
 * 6) Staff Handbook
 * 7) Remuneration
 * 8) TOIL
 * 9) Holidays
 * 10) Maternity leave
 * 11) Compassionate leave
 * 12) Disciplinary procedures
 * 13) Grievance
 * 14) Recruitment

These all fall within the remit of the Director and the Committee’s role is to support the Director in delivering on this remit

This will be done by:


 * Creating and regularly reviewing Farm Policy appropriate to these operations especially in relation to sound financial practice and the pay and working conditions of our staff
 * Ensuring that year-end audits and reports are completed accurately and on time
 * With the Director creating and maintaining a system of financial reporting and audit that flows from the priorities set out in the Business Plan and Strategic Action Plan and which informs all parts of the organisation
 * Regular review of our relationship with the company accountant and auditor
 * Keeping clear lines of communication with the local community, partners, donors and sponsors especially where we are accountable under the terms of funding agreements; maintaining a transparent audit trail
 * Liaison with other Farm Committees as required
 * Assisting the Director is all HR functions of the Committee
 * Adherence to Health & Safety and Equal Opportunities legislation and best practise

Notwithstanding illness, injury or other overriding personal circumstances these people have agreed to be members of the Finance and HR Committee for a period of 12 months with effect from 09/11/2011
 * Members of the Committee **

Fiona McDonald, Andy Youl, David Etches, Kari Lucas, Peter Watson, Anna Sherratt